FOR THE PERSON WHOSE TEAM'S HOLIDAYS LIVE IN A SPREADSHEET
One year-view of who's off, for the whole company
Everyone sees the same wall chart: booked leave, requests waiting on someone, and the public holidays already filled in. Pick dates, approve them in a click, and the balance updates itself. No per-person accounts to buy.
The chart below is real and already filled in. No account, nothing to install — change it and it stays on this device.
Late October: two people, same week
Example
Person
October
November
Noor
20/30 days left
Priya
22.5/28 days left
Tom
20.5/29.5 days left
Ingrid
13/17 days left
Sam
13/28 days left
Dale
14.5/22.5 days left
Blue is approved, amber is waiting on someone. Two people have asked for the same half term — which is the thing a spreadsheet never tells you in time.
Your team's year, on this page
This is the product, not a screenshot of it. It starts on an example team so there is something to look at; clear it and put your own people in, or import the spreadsheet you already have. Everything here stays in this browser until you decide you want it shared.
Person
October
November
December
Noor
20/30 days left
Priya
22.5/28 days left
Tom
20.5/29.5 days left
Ingrid
13/17 days left
Sam
13/28 days left
Dale
14.5/22.5 days left
Approved
Waiting
Public holiday
Weekend
Not a working day
Tap a day to start a request; tap again on the last day. Tap leave that is already on the chart to cancel it.
Book some leave
Waiting for a decision (3)
What the approver sees: the cost, what it leaves, and who else is away those days.
Priya · 26 Oct – 30 Oct
5 days · 22.5 days left before this · Half term again
Clashes with Tom.
Tom · 28 Oct – 3 Nov
5 days · 20.5 days left before this
Clashes with Priya.
Sam · 21 Dec – 31 Dec
7 days · 13 days left before this
Your spreadsheet, in and out
Import the sheet you already keep: a column of names and allowances, or rows of leave already booked. Both come back out as CSV whenever you want them.
How it works
Set the leave year and the allowances
Pick the country and the date your leave year starts. Everyone begins on that country's statutory minimum; change any number that is wrong. A three-day week gets a pro-rated suggestion you can overwrite.
Everyone books on the same chart
Tap a day, drag to the end of the holiday, add a note. The request shows up in amber on the chart straight away, so the next person to look can see it before they ask for the same week.
One click approves it
The approver sees how many days it costs, what that leaves, and who else is already off those days. Approve, and the booking turns blue for everyone and comes off the balance.
It lands in the calendar people actually use
Download an iCalendar file for one person or the whole team and it opens in Google Calendar, Outlook or Apple Calendar. On the shared plan it is a live feed, so it keeps itself up to date.
What it does
A wall chart for the whole leave year with everyone on it, readable on a phone.
A running balance per person: entitled, taken, waiting, left.
Public holidays filled in from Nager.Date for nineteen countries and regions, including the four different sets of UK bank holidays.
Part-time weeks as the days somebody actually works, so their balance comes out right without anybody entering a fraction.
iCalendar out, per person and per team — no integration deal with anyone.
CSV in on day one and CSV out always. It is your spreadsheet; you keep it.
Carry-over is one number per person that you set at the year rollover. That is the whole feature.
What it will never do
Small-business leave tools grow into HR suites, and the price grows with them. These are the things this one is staying out of, on purpose.
No payroll. It does not know what anybody is paid and does not want to.
No sickness certification, no return-to-work forms, no absence scoring.
No TOIL or overtime policy engine. Hours in lieu are a number you decide, not a workflow.
No performance reviews, no org chart, no onboarding checklists.
No advice about employment law. The country defaults name the statute they come from; what your contracts say is between you and them.
What it costs
One subscription for the company. Not per employee — the whole reason this exists is that a fifteen-person business should not pay fifteen times for a calendar everyone can read.
On this page, free
The chart, the balances, the public holidays, CSV in and out, and the iCalendar file. It lives in your browser on this device and needs no account at all.
Shared, when it opens
The same chart at an address your team can open, invites by email link, an approve or decline link in the approver's inbox, and live iCalendar feeds per person and per team.
Straight with you: the shared version is still being built. What is finished is the chart on this page — it is free, it needs no account, and it stays free. Subscribing now is early access: you pay from today, you get the shared chart, the email invites and the live calendar feeds as each one lands, and you can cancel in one click at any point and take your data out as CSV. If you would rather wait until it is all there, wait — the chart above will still be here.
Cancel whenever you like and your data comes out as CSV. No per-seat tier, no annual lock-in, no sales call.
If you got here looking for one of these
An annual leave tracker that is not a spreadsheet
Import the sheet you already keep — names and allowances, or a list of dates already booked — and it becomes a chart everyone can read. Export it back whenever you want.
Holiday booking for a small business
Built for three to thirty people: an owner, an office manager, a clinic, a charity. No onboarding module, no implementation, no minimum seats.
Working out part-time holiday entitlement
Tick the days somebody works and the chart stops charging them for the days they do not. The pro-rated allowance is suggested; you decide the number.
Something staff can check on their phone
The chart scrolls sideways with the names pinned, so a thirty-row year still works on a phone held in one hand in a corridor.
Guides
Other things we made
Also in English, made by the same people.
Also in English, made by the same people.
Also in English, made by the same people.
Also in English, made by the same people.